The Retired Teachers’ Association of Ireland (RTAI) is committed to processing all personal information in accordance with the General Data Protection Regulation (EU) (2016/679) (herein GDPR), Irish Data Protection Laws and any other relevant data protection laws and codes of conduct (herein collectively referred to as “the data protection laws”).
Who are we?
The Retired Teachers’ Association of Ireland (RTAI) is an Association of retired primary teachers with almost 10,000 members organised in 32 branches throughout the 26 counties.
The affairs of the association are governed by our Rules & Constitution.
What is a data protection policy and why is it important?
Please read this statement carefully to understand the views and practises of the RTAI regarding personal data.
This policy is under regular review. Please check this page for any policy updates.
Should we need to process your data in a new way, we will only do so after conducting a Data Privacy Impact Assessment.
What information do we collect and why?
The collection of personal data is a fundamental part of providing the service offered by RTAI and we therefore have specific measures and controls in place to ensure that we comply with the conditions outlined in the data protection laws.
The RTAI must have a lawful basis to collect and use personal information. These legal bases are explained below:
Necessary for the performance of a contract
We need to collect and use your personal data in order for you to:
- Become a member of the RTAI
- Pay your membership subscription to RTAI e.g. through your fortnightly salary or direct debit
RTAI’s legitimate interests
We use your personal information for our legitimate interests:
- To carry out the activities of our Association as set out in RTAI’s objectives at Rule 4 of our Rules & Constitution which include provision of advice to individual members on matters affecting their interest as retired teachers;
- To assign you to one of our branches as specified in Rule 29;
- To issue correspondence (from Head Office and/or your local branch) to you at your home address in relation to RTAI matters,
- To provide you with updates (from Head Office and/or your local branch) via email and text message in relation to RTAI matters.
With your consent
With your consent (Authorisation for deduction of subscription) we furnish your details to the Department of Education and Skills (herein the DES) so that your subscription can be deducted from your pension and paid by DES directly to RTAI.
Data Sharing Agreement
The RTAI and the DES entered a Data Sharing Agreement on 1/9/2019. This data sharing agreement, which is available on request, covers the transfer of personal data between the parties.
What personal data do we collect?
The personal data collected from you when you become a member of the RTAI includes:
- Pension number
- PPS number [since deleted]
- Retirement date
- Home address
- Contact details:
We may also collect the following information in appropriate circumstances:
- Contact history – queries, emails
- RTAI offices held – national committees, branch and district offices;
- Personal data provided for applications for the Bursary Scheme;
- Personal data provided for Solidarity grant applications
In the case of some office holders (e.g. members of national committees/delegates to convention) who may be paid travelling expenses we may also collect:
- Banking details required to facilitate electronic money transfer
The RTAI Office is located within the INTO Head Office at 35 Parnell Square, Dublin 1. The INTO operate CCTV, at and in the environs of their premises, in accordance with its CCTV Policy.
How we use your personal data
The uses, for the personal data RTAI collect, are outlined below:
- Administer your membership of RTAI;
- Process payments of your membership subscription;
- Answer and manage your enquiries;
- Issue correspondence (from Head Office and/or your local branch) to you at your home address in relation to RTAI matters,
- Provide you with updates (from Head Office and/or your local branch) via email and text message in relation to RTAI matters.
- Keep an up to date suppression list if you have asked not to be contacted;
- All activities that the RTAI may undertake on your behalf as a member pursuant to our Rules & Constitution.
Consent and how to withdraw consent
If we process your personal data based on consent, you have the right to withdraw that consent at any time.
If you wish to withdraw consent given at any stage contact us as follows:
- By writing to: General Secretary, RTAI, 35, Parnell Square, Dublin 1 – DO1 ET35
- By emailing: firstname.lastname@example.org
- By telephoning: 01-2454130
How and where do we get your personal information from?
We get your personal data directly from you when you complete our membership application form, other RTAI forms (e.g. delegates to Annual Convention, grant applications etc), email us or ring our query line.
We do not record the audio of telephone calls, but may have a log on when you called, call length, to whom you spoke, and what the subject of the call was.